Apps to Organize and Simplify Your Routine: Check Out 7 Tips and Choose Yours

The fast pace of modern life can confuse us and cause us to forget important activities, right? However, organizing yourself at work and in personal life is no longer a problem!

Technology has provided increasingly effective tools to help manage tasks, appointments, and even personal habits.

In South Africa, the use of apps for routine organization has become popular, not only among professionals but also for personal use.

So, get to know some of the main organization apps that are widely used and recommended in South Africa.

We’ve put together a list of seven apps to organize that can transform your routine, making it more organized, fluid, efficient, and controlled!

Toggl

Toggl is an app focused on time and productivity tracking, ideal for those who need more detailed control over how they spend their time throughout the day.

Whether to manage work tasks or studies, Toggl provides a clear view of time use, allowing you to identify where you need to improve and change habits.

Key Features

• Real-time tracking: Toggl lets you start a timer for each task you’re performing, whether on your computer or phone. You can create different categories for projects, making organization and later analysis easier.
• Detailed reports: One of Toggl’s great advantages is its automatically generated reports, showing how time was distributed among tasks. This is useful for freelancers who need to report work hours to clients, as well as teams looking to improve efficiency.
• Integrations: Toggl integrates with many other popular tools, such as Google Calendar, Trello, and Slack, further facilitating task and event organization.

Cost

Toggl offers a free plan with limited features, suitable for personal use.

There are also paid options that include advanced features like more detailed reports and multi-user access, starting around $3 per month.

Calendly

Calendly is one of the most popular apps to organize appointments simply and conveniently.

This app lets you sync your calendars and share available times with others, simplifying the scheduling process.

Key Features

• Automatic scheduling: Calendly offers an interface where you set your availability, and anyone who wants to schedule a meeting or appointment with you can choose a time directly in the app, eliminating unnecessary email exchanges.
• Calendar sync: It integrates easily with Google Calendar, Outlook, iCloud, and others, ensuring all your appointments stay synchronized.
• Automatic reminders: Calendly sends automatic reminders via email to scheduled participants, reducing the chance of absences and delays.

Cost

Calendly offers a free version, with limitations on the number of event types you can create. Paid plans start around $10 per month, offering more customization and automation options.

HabitList

For those who want to create and maintain new habits, HabitList is a great choice.

This app helps you set goals and track your progress, making it easier to develop healthy and productive habits over time.

Key Features

• Habit tracking: You create lists of habits you want to develop, like reading every day, exercising, or meditating. HabitList keeps a record of your daily progress, encouraging continuity.
• Progress charts: It offers a clear view of how many consecutive days you’ve maintained the habit, creating a progress chain that motivates you to continue.
• Custom reminders: The app allows you to set custom reminders for each habit, helping ensure you don’t forget your goals.

Cost

HabitList has a free basic version, but access to advanced features, like detailed charts and progress analysis, is available only in the paid version, which costs around $4 to $8.

LastPass

For those who need to manage many passwords securely and conveniently, LastPass is a perfect choice.

With so many online accounts, from emails to banks, keeping strong, unique passwords is vital, and LastPass makes it easy by storing and generating secure passwords for all your accounts.

Key Features

• Password management: LastPass saves all your passwords in a secure vault and automatically fills in your login details on websites and apps.
• Password generator: It also generates complex, secure passwords, eliminating the risk of creating easy-to-guess passwords.
• Multi-device access: LastPass is used on different devices, allowing you to access your passwords on your phone, computer, or tablet.

Cost

The basic version of LastPass is free, but the premium plan costs about $4 per month and includes advanced functions, such as multi-factor authentication and secure password sharing.

Todoist

Todoist is one of the most comprehensive apps to organize your life, ideal for those who need to manage personal and professional projects in one place.

It is intuitive and lets you create detailed task lists, set deadlines, and assign priorities.

Key Features

• Task list creation: In Todoist, you create different projects and add tasks to each, marking them as completed as you go.
• Priorities and due dates: Tasks can be organized by priority and due dates, helping you focus on the most urgent ones.
• Team collaboration: Todoist also allows team collaboration, making it easier to delegate tasks and track progress.

Cost

The free plan offers most basic features, but for more advanced features, like creating task templates and automatic reminders, you can choose the paid plan, starting at $4 per month.

CamScanner

CamScanner is an app that turns your phone into a portable scanner, ideal for those who need to frequently scan documents, at work or in personal life.

It makes it easy to organize important papers, which are then converted into PDF files directly on your phone.

Key Features

• Document scanning: With CamScanner, you take pictures of documents and convert them into high-quality PDFs or JPEGs.
• Text recognition (OCR): The app also has an OCR feature that identifies text in images, allowing you to copy it into other documents.
• Cloud storage: All scanned documents can be stored in the cloud, facilitating access and organization.

Cost

CamScanner offers a free version, which includes ads and watermarks on scanned documents.
The premium version, which removes ads and offers advanced features, costs around $6 per month.

Google Now (Google Assistant)

Google Now, known as Google Assistant, is a powerful tool for those looking for an integrated organization solution.

With voice commands, you organize your day, set reminders, check the weather, schedule appointments, and more.

Key Features

• Personal assistant: Google Now acts as your personal assistant, helping you set reminders and alarms, send messages, and search for information, all through voice commands.
• Google Calendar integration: It integrates seamlessly with Google Calendar, making it easy to manage appointments and events.
• Task automation: Google Now also automates tasks, such as calling contacts or opening specific apps on your phone.

Cost

Google Now is free and comes installed on most Android devices. To get the most out of it, it’s recommended to have a Google account set up and synced with other services.

These seven apps to organize your routine can transform how you manage your time, improving productivity and making time and task management easier.

From habit tracking with HabitList to document scanning with CamScanner, these apps are accessible, adapting to each person’s individual needs.

Adopting these tools is the first step toward a more organized life! Have you chosen yours yet?